Non-Renewal in the Appointment Stream

In the event of a recommendation not to renew an AS faculty member, the Chair should send a letter to the Associate Dean for Faculty Recruitment and Research Development describing the faculty deliberations and summarizing the reasons for non-renewal. The letter should be accompanied by the following materials:

  • Chair’s recommendation letter, which should include a tally of the faculty vote.
  • An up-to-date curriculum vita.
  • Copies of annual evaluation letters sent to the faculty member.
  • Copies of the faculty member’s OMET evaluations.
  • The faculty member’s Employee Record form.

The letter of non-renewal will be sent to the individual by the Associate Dean for Faculty Recruitment and Research Development.

It is important to keep in mind the following factors as you make your decisions:

  • Individuals with five or more years of full-time service MUST be notified of non-renewal at least 5½ months prior to the end of their current contract.
  • Individuals with less than five years of full-time service MUST be notified of non-renewal at least 3½ months prior to the end of their current contract.
  • Keep in mind that the absence of a notice of non-renewal to a faculty member could quite possibly get you into a situation of reappointment by default, regardless of whether or not that was your intent.

Length of Service

Required Notification Period

Less than 5 full years of continuous service

3 ½ months prior to end of contract

At least 5 full years of continuous service

5 ½ months prior to end of contract